Minutes

June 5, 2006: Sacramento County Office of Education

President Jan Treff called the meeting to order at 10:15 a.m.

Present: Jan Treff, Joe Taylor, Frank Valdez, Tad Kitada, Jeff Owen, Debbie Morris, Sheri Hann Tom Neeb, Jane Clarr, Rob Jacobson, Jerry Hime, Dennis Wiechmann, Benita Washington, Tom Mangione, Sherman Garnett.

There were no previous minutes to approve.

Section Reports

Bay: The section gave 5 -$500 scholarships. They are busy planning next year's State Conference. Delta Sierra: The section gave 2 - $500 scholarships. They are planning their Fall workshop for mid-October at the CSU< Sacramento Alumni Center.

San Joaquin: The section will be meeting on Friday for more conference wrap-up. Southern: The section gave out 5 - $500 scholarships. A Conference with the National T ruancy Prevention Assoc. is being planned for Oct. 12 13 in Palm Springs. This will be the first west coast National conference. The International Truancy Prevention group has expressed interest in putting together a conference with CASCWA in 2 years.

Treasurer: Jerry Hime submitted reports for both April and June. The ending balance at this time is $16,079.79

Legislation

Rob Jascobson and Debbie Morris reported on their vision for the legislative committee which includes:

-written reports via email or the web page to keep members more current

-a working committee with 1 representative per section. Sections are to discuss possible reps.

-Identifying important bills to bring to the executive board

-bill testimony by CASCWA members

-letters of support or non-support from CASCWA

-advocacy through School Innovations & Advocacy needs to be defined.

There was also discussion on having CASCWA business cards to identify individuals as representing our organization, not districts or county offices. The Executive Committee would cover travel related expenses to legislative activities.

The committee activities and mission will be included as part of the retreat. In the future we may want to look at possible links with the PPS coalition, ACSA, etc. Bills discussed included SB1327, AB2809, and AB2181

Membership

Tom Mangione reported that he has the conference forms. There are 200 active that he is still connecting to sections. Current section numbers are Bay-37, San Joaquin - 52, Delta Sierra - 35 and Southern - 120. Tom will send letters to all inactive. Section Presidents will do follow-up letters if necessary. Discussion followed on what the incentive is to become a member since the Intercom goes to everyone and workshop/conference rates are not discounted. It was suggested that "last copy" be put on the next Intercom for inactive members.

Web Site

Section Presidents need to review what is currently on the web for their section and give updated information to Tom. Send Tom any "save the date" flyers you want posted.

State Conference 2006

Dennis provided a report on the conference. The section will be meeting on Friday for more wrap-up. At this time it looks like there will be about $44,000 in income and $5,600 in membership reimbursements. Jerry Hime recommended looking at event coverage for CASCWA. He will get a quote to share at the retreat.

State SARB The next meeting is 8/17/06.

New Business

August 2006 Retreat

Debbie will check on availability of the Sierra Health facility for Aug. 14-15-16 or Aug 21-22

Possible agenda items include legislation, benefits of membership, CWA certification, "Who do we want to be?"

Tad will facilitate the retreat once again. Tad, Debbie, Jan, Jerry and Jane will meet 7/5/06 to set the agenda.

Meeting dates

06/07 meeting dates were set as follows:

9/1/06 -- SCOE
11/6/06 -- SCOE
1/12/07 -- ACSA conference
3/16/07 -- Napa
4/24/07 -- Napa State Conference
6/4/07 -- SCOE

CASCWA Logo

There was discussion on paying a graphic design person for a new logo. The cost is $62. Dennis moved and Jerry seconded. The motion carried unanimously.

CVENT

Jan presented information from CVENT, an event planning company. The cost is $1,500/year with a 2 year commitment. Discussion followed on the cost effectiveness of utilizing their services.

Debbie moved that we invite a rep to the July retreat planning meeting. It was amended to say that the committee could authorize a commitment from CASCWA. Jerry seconded. The -motion carried unanimously. Rob and Sherman will provide information on the system they use for comparison.

State Scholarships

There was discussion on starting to offer state scholarships considering our current budget. One scholarship would be funded per section with a $2000 max. determined by the budget committee each year. Debbie moved that we include 4 state scholarships in the budget, 1 per section, to the constitution. Sheri seconded. Once the budget is approved a state scholarship committee would develop the process and criteria. The motion passed unanimously.

Old Business

Constitution

Debbie will make the last few changes discussed. The final draft will be put on the web for members to review and vote. The constitution reads "majority of votes cast" for passing.

Jane moved and Dennis seconded to approve the by-laws dated March 9, 2006. The motion passed unanimously.

Other

-Delta Sierra will provide CASCWA shirts to sections to sell. Sections will pay Delta Sierra for the inventory they want. Southern stated they want some, San Joaquin will decide at their Friday meeting, Bay no. Tom will look at setting up on-line ordering.

-Joe shared that their will be a teleconference planning meeting on 11/17/06. The teleconference has been in May but there was some discussion holding it earlier in the year.

The next State Board Meeting is scheduled for Friday September 1, 2006 at SCOE.

The meeting was adjourned at 1:25pm.

Respectfully submitted,

Sheri Hanni

CASCWA State Secretary